Without this, we won’t get the results we want. To do this, in the “Replace with” field, type: ^p.īefore this will work, we need to make sure that the “Use wildcards” option is activated. Let’s replace the spaces with a hard return. What do we want to use to replace the multiple spaces? If we’d like to insert a tab, we type: ^t. To find a varying number of spaces, we will use the. Move to the Replace tab at the top of the dialog box. Open the Find and Replace dialog box by clicking and choosing “Advanced Find…” Now, what about that coworker who tends to separate ideas or lists with several spaces instead of a tab or hard return? How can we find a group of spaces that varies in number? This is just slightly trickier than finding 2 spaces. Of course, you could always choose to Replace All the double spaces.įinding and Replacing a Varying Number of Spaces The cursor will automatically move to the next occurence of two spaces. To replace these with a single space, click. The cursor will move to the first set of two spaces. To find the first occurence of two spaces, click. In the “Replace with” field, type: 1 space.īecause the spaces don’t appear as text, the Find and Replace dialog box will seem to be empty…but it isn’t. To find two spaces, in the “Find what” field, type: 2 spaces. Click the Replace tab at the top of the dialog box. To open the Find and Replace dialog box, on the Ribbon, click: and choose “Advanced Find…” Using Word’s Find and Replace feature, we can easily find these extra spaces and replace them with the formatting of our choice (single space, tab, or hard return). Or possibly we have a coworker who likes to separate ideas with several spaces instead of a tab or hard return. Perhaps we were taught to put two spaces between sentences and now need to update documents to have only one space. However, if you want to fine tune things, you can also specify an exact point size to use.There are several reasons we might need to find and replace spaces in Word. If you choose double spacing, that space between lines will be 24 points. If you choose single line spacing, the space between lines will be 12 points. For example, say you’re using a 12 point font for the text in your paragraph.
In Word, line spacing is most commonly measured in multiples of whatever font size the paragraph is using. Paragraph spacing controls how much space comes before and after the paragraph. Line spacing controls how all lines of a paragraph are spaced. RELATED: How to Embed Fonts in a Microsoft Word DocumentĪnd weird as it might sound at first, both line and paragraph spacing are applied at the paragraph level. And like using the right font or proper margins, controlling spacing is an important part of document formatting. Paragraph spacing is the amount of white space between two paragraphs. Line spacing is the amount of white space between two lines of text.
They are both pretty much what they sound like.
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